Activity Log reports are a good way to track actions by users in Aura. Every action that is made in Aura is controlled and recorded by Access Permissions (known as Activity Codes in the database). An access permission is what appears every time a user is challenged for a password.
In the above image, the access permission is the phrase in bold. In the above example, it's To Override Time Warning. Which Employee category has access to each activity is managed in Preferences > Access Permissions.
Activity Reports are available in Reports > Activity. There are three types:
- Activity Report by Employee
- Activity Report by Activity Codes
- Activity Report by Activity Filter
Activity Report by Employee
See the following breakdown of the report:
a. The employee code and name.
b. The time and date of each activity.
c. The Activity Code. These are mainly used as reference codes in the database.
d. The activity descriptions - these are usually the same as the descriptions that you see when challenged for a password, however, there are often related sub-activities below that are recorded but don't ask for a password.
e. This is an example of a sub-activity. It's directly related to the permission To Browse Shop Cashup Data above it, and it describes the change that took place after the cashup was accessed. In this case, it describes the following change:
|Till: 17504||The till shift the change was made to.|
|CASH||Which field was changed (CARD or PETTY CASH might describe others).|
|R0 -> R800||The amount that was changed, with an arrow pointing from the original value to the new value (from R0 to R800).|
f. These columns show the Till ID of the machine the activity happened on and its computer name.
Activity Report by Activity Code
This is an example of the Activity Code Report:
a. The time and date of each activity.
b. The employee code and name
c. The activity code and descriptions. As with the other reports, it has sub-activities describing the detail of the actions that were taken. Even though the activity searched was "To Process Invoices", it also includes information on the GRV header as well as each stock item that was purchased on the GRV.
d. These columns show the Till ID of the machine the activity happened on and its computer name.
Activity Report by Activity Filter:
This is an example of the Activity Filter report:
This report is laid out in exactly the same way as the Activity Report by Activity Code, but just includes all items with the filter you ran it for (in this case, "stock").